A cleaning bid template, free or paid, is the document a facilities manager compares against two others, and it wins on scope as much as price: which areas, which tasks, how often, and what is excluded. A commercial cleaning bid carries that scope, the visits per month, the hours per visit at the company's loaded rate, the supplies and consumables, the equipment, then the overhead and the markup that produce a monthly price. The commercial cleaning estimate template and the free cleaning estimate template are the arithmetic underneath, and the estimate template on this site works it for one contract at a time.
Scope by area, task and frequency
List every area the contract covers with its square footage and the tasks per visit: vacuum, mop, restrooms, trash, dusting, glass, and the periodic work like floor stripping and carpet extraction on their own schedule. State the frequency, the hours of access and what is excluded: exterior windows, biohazard, construction clean-up. A bid that leaves the periodic work vague will either do it for free or lose the contract over it.
Hours per visit at the loaded rate
Convert each area's tasks into minutes from the company's own production rates, sum them into hours per visit, multiply by visits per month, and price the hours at a loaded rate that carries payroll burden, insurance, supervision and travel. Add supplies and consumables per visit, equipment amortised across the contract, then the overhead percentage and the markup. The result is a monthly price the company can staff without losing money on the third month.
Present the bid, keep the estimate
The customer sees the scope, the schedule, the monthly price and the terms; the estimate behind it stays with the company, so a change in scope next year is repriced from the hours rather than negotiated from the total. The template on this site prints the estimate lines; Pro keeps every estimate against the customer and the building and exports the record when the contract renews.
Questions people ask about cleaning bid template free
What should a commercial cleaning bid include?
The areas and their square footage, the tasks per visit, the frequency, the periodic work on its own schedule, exclusions, the monthly price and the terms; the hours and rates stay in the estimate behind it.
How is the monthly price calculated?
Hours per visit from production rates, times visits per month, at a loaded rate, plus supplies and equipment, plus the overhead percentage and the markup.
Is the cleaning estimate template on this site free?
The template computes and prints for free; saving estimates against customers and buildings, branding and exporting them is the paid subscription.