Landscape maintenance estimating software prices a contract, not a job: mowing, edging, pruning and cleanups as visits per season, each with minutes per visit from the property's areas, at the crew's loaded rate, plus materials and disposal, billed as a flat monthly figure across the season. The software should measure the property once and reuse the minutes, because the estimate is repeated every year with a price change. The U.S. Bureau of Labor Statistics, cited below, puts the median annual wage for cost estimators at $78,740 in May 2025; the free template on this site prices a season's visits from the total hours, the materials, the overhead and the markup.
Minutes per visit from the property's areas
Turf area to mowing minutes, bed length to edging minutes, shrub count to pruning minutes, at production rates the company measures on its own crews; software that keeps the property's areas prices next year's renewal in a minute.
Visits per season, billed monthly
Weekly in summer, fortnightly in the shoulders, cleanups in spring and autumn: the visits sum to a season's hours and the monthly bill spreads them. The template on this site prices the season's total; Pro keeps the contract as its own record.
Renew on evidence
The recorded hours against the priced hours, per property, are what say whether the contract made money; Pro records them and the renewal is priced from the record rather than from last year's number plus a guess.
Questions people ask about landscape maintenance estimating software
Is there free landscape maintenance estimating software?
The estimate template on this site prices a job from your own takeoff, rate, overhead and markup, free and with no account, and prints the estimate. Markupbird Pro adds the rate tables, the estimates kept against customers and jobs, and the wins recorded against the markup.
What markup should the estimate carry?
Whatever covers the overhead share and leaves the profit the company needs, chosen with the margin in front of you; the template prints the margin the total carries at any markup you try.
How is a maintenance contract priced?
Visits per season times the crew hours per visit at a loaded rate, plus materials such as mulch and fertiliser by the visit, equipment, overhead and markup, presented as a monthly or seasonal price.